IFTA, permits and compliance
Fuel tax
IFTA
If you run across state lines with a qualifying vehicle, you file fuel tax every quarter. We keep it from becoming a shoebox of receipts.
Call (929) 717-5625 about IFTAIFTA account and decals
Setting up your account with your base state and getting your decals for the year.
Quarterly returns
Miles by state and fuel purchases put together and filed for each quarter.
Mileage records
Trip records pulled from your loads and ELD so the numbers hold up if you're audited.
Plates and permits
Registration and state permits
Some states charge their own highway-use taxes, and every truck crossing state lines needs the right plates.
Call (929) 717-5625 about RegistrationIRP apportioned plates
Registration that lets your truck run in every member state, renewed every year.
UCR
The annual Unified Carrier Registration every interstate carrier pays.
Form 2290 (HVUT)
Federal heavy vehicle use tax for trucks 55,000 lbs and over, and the stamped Schedule 1 you need for plates.
NY HUT, KYU, NM and Oregon
New York, Kentucky, New Mexico and Oregon weight-distance permits, filings and decals.
Trip and fuel permits
Short-term permits when you need to run a state you're not registered for.
Oversize and overweight
Single-trip permits for loads that run over legal size or weight.
Authority and safety
FMCSA and DOT compliance
The filings that keep your authority active and the files an auditor will ask to see.
Call (929) 717-5625 about FMCSABOC-3 and MCS-150 updates
Process agent filing, and the biennial update on your USDOT number.
Driver qualification files
Application, MVR, road test, medical card and annual reviews in one complete file.
Drug and alcohol program
Random-testing consortium enrollment and Clearinghouse queries.
New-entrant safety audit
Getting your records ready for the audit in your first year of authority.
ELD and hours of service
Getting set up on an ELD and keeping logs clean. See our ELD service.
Insurance filings
Making sure your insurer's filing with FMCSA matches your authority.
Not sure what your truck needs?
Tell us your equipment, your weight and the states you run. We'll tell you which filings apply and when they're due.
Filing deadlines
- IFTA quarterly returns
- Due the last day of the month after each quarter: April, July, October and January.
- Form 2290 (HVUT)
- Due by August 31 for trucks in use in July, and by the end of the month after first use for others.
- UCR
- Registration for the next year opens in the fall and must be paid before January 1.
- MCS-150 biennial update
- Every two years. The last digit of your USDOT number sets the month, the next-to-last digit sets odd or even years.
- IRP renewal
- Once a year, on your base state's schedule.
- Driver file reviews
- MVRs and annual reviews every 12 months, medical cards before they expire.
Compliance, answered.
Can I use TQS for compliance only, without dispatch?
Yes. Call (929) 717-5625 and tell us what you need help with. Plenty of carriers start with one service.
Do I need IFTA?
Generally, yes, if you run a qualifying vehicle (over 26,000 lbs, or three or more axles) in more than one state or Canadian province. Hotshots and box trucks under that weight usually don't. Ask us about your truck.
What if I'm behind on filings?
Call us. Late IFTA returns, missed 2290s or an out-of-date MCS-150 can usually be caught up, and the sooner the better.
What do you need from me?
Your USDOT and MC numbers, truck details, fuel receipts or fuel-card reports, and your ELD or trip records. We'll send a list for your situation.
Starting from scratch?
See company setup for getting your LLC, USDOT and MC authority in place, or lease onto an established carrier while you get started.
Call us before your next filing is due.
Call (929) 717-5625, Mon–Fri, 9 AM–5 PM ET. Tell us what's due and we'll take it from there.
Or call the dispatch line(929) 717-5625